Looking for Indian Male Executive secretary for the office of CEO,who can speak and read English fluently, College Graduate from University,
Responsible for supporting high-level executives and management or entire departments. Provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, handling visitors, routing callers, and answering questions and requests.
PRIMARY RESPONSIBILITIES
- 1) Maintenance of appointments / alerting the superior well in advance about clash in appointments etc.
- 2) Telephone call screening and message communication in the right manner
- 3) Mail routing to people concerned within the Group
- 4) Database maintenance – confidential information on all group level matters to be retained at the owner’s office level, agreement copies of various business associates, correspondence files, business contact information and personal files of the bosses, retrieval of database without any delays
- 5) Optimum utility of office equipment/resources
- 6) Independent correspondence of the owners’ office
- 7) Follow up action on behalf of owners with internal/external customers for prompt action to their satisfaction
- 8) Interaction with CEO’s / various departments as per the requirements of the Board members
- 9) Travel arrangements of the owners and family members - Visas, travel bookings, hotel accommodation, as required from time to time. Taking care of the office requirements and keeping in touch with the bosses when they are travelling to apprise them and keep them updated on the day-to-day happenings in the office in their absence including mails, telephone calls etc.
- 10) Other miscellaneous responsibilities : Monitoring the performance of the office boys, kitchen boys, and guest car driver’s duties, Kitchen expense bill screening and approval, Taking care of the senior guests visiting the office locally and from overseas – visas, hotel arrangements, car pick up arrangements etc.
- 11) Personal – credit card, bank transactions, doctor appointments, cash book / account maintenance
- 12) Villa related activities UAE and London – needs on maintenance issues, employee related arrangements
- 13) Satisfying needs of all the needs of all family members– of different age group with different temperament and with various personal needs
- 14) Mail monitoring and routing to the concerned executive / department and keep also informed the Board on a need basis depending on the subject of the mail.
- 15) Updating Board on day to day affairs coming to our knowledge which are relevant to our business activities
- 16) Interfacing between Board and other executives – within UAE and overseas
- 17) Follow up on routine matters
company will provide VISA, GRATUITY, HEALTH INSURANCE, FRIDAY - SATURDAY OFF, 8000 - 9000 AED SALARY PER MONTH
KINDLY SEND YOUR CV WITH YOUR PHOTO AND PASSPORT AND VISA COPY TO RPINEDA AT IFFCO DOT COM
Job Type: Full-time
Salary: AED8,000.00 - 9,000.00 /month
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Job Type: Full-time
Salary: AED9,000.00 /month
Local candidates only:
Required experience:
- executive secretary of VIP or Business owners: 5 years
Required education:
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