Wednesday, April 29, 2015
துபாய் Al Shamsi Holdings நிறுவனத்துல் Admin Assistant வேலை வாய்ப்பு!!
Admin Assistant
Al Shamsi Holdings - Dubai
Al Shamsi Holdings - Dubai
| 1. Requests for Fee Proposals a. Log in each Potential project with spreadsheet, noting deadlines for queries, submissions and complete spreadsheet with regard to fees and client details b. Set up deadlines within AW’s calender c. Set up each folder within the X drive d. Help compile technical fee proposal including CV’s, project data sheets, prequalification statements. e. Prepare schedules of deliverables for fee proposals. 2. Marketing a. Compile up to date client lists (data base). b. Note prequalification questionnaire and status of all targeted clients (developers, architects, project managers etc) and update as required. c. Manage website updates, blogs, photos, project data 3. Diary a. With access to AW’s, HD’s and DB’s diary, note meetings, and highlight potential clashes etc b. Arrange meetings with suppliers including CPD with all members of staff. (continued professional development) c. Coordinate P2C meetings (professional exams) d. Set up staff review meetings 4. Expenses a. Chase and log expenses for each member of staff and keep record. b. Note rechargeable expenses for inclusion within invoices 5. Holidays a. Note potential holidays from each member of staff, b. Copy holiday request forms and c. Plot holidays on spread sheet to avoid clashes. d. Confirm to staff, dates remaining, start dates and date of annual return flight (12months from start date) 6. Minutes of Weekly meetings a. Weekly meetings need to be minuted with regard to project status and resources required along with other admin issues such as IT, holidays, CPD etc b. This would usually occur on a Sunday morning and would first require 30-45minutes meeting time (during which somebody would have to man the reception) following by the production of minutes which should be undertaken during the week ready for the next Sunday meeting. c. Meetings to include weekly resourcing and deadlines. 7. Stationery a. Coordinate with Carrie for specialist stationery requirements and order supplies (such as printer cartridges, A0 rolls, pens etc). b. Organise list of stationery to be brought out from UK by visitors or purchased from specialist shops in the UAE by staff. 8. Invoices a. Record Costs and Invoices project related expenses (from sub-consultants) and general expenses and prepare for payment b. Record Invoices issued and prepare statements of accounts for all clients c. Follow up invoices for payment and assist with cashflow project include income and expenditure d. Organise collection of cheques 9. Document control a. Supervise control of incoming information on servers for all projects to including drawings, meeting minutes, correspondence, b. Use Aconex, 4 Projects and other project management software 10. General Admin a. Binding, printing, office equipment, b. IT problem solving. Coordinate with IT department software updates Skills Experience in construction is essential Admin Assistant 1. Requests for Fee Proposals a. Log in each Potential project with spreadsheet, noting deadlines for queries, submissions and complete spreadsheet with regard to fees and client details b. Set up deadlines within AW’s calender c. Set up each folder within the X drive d. Help compile technical fee proposal including CV’s, project data sheets, prequalification statements. e. Prepare schedules of deliverables for fee proposals. 2. Marketing a. Compile up to date client lists (data base). b. Note prequalification questionnaire and status of all targeted clients (developers, architects, project managers etc) and update as required. c. Manage website updates, blogs, photos, project data 3. Diary a. With access to AW’s, HD’s and DB’s diary, note meetings, and highlight potential clashes etc b. Arrange meetings with suppliers including CPD with all members of staff. (continued professional development) c. Coordinate P2C meetings (professional exams) d. Set up staff review meetings 4. Expenses a. Chase and log expenses for each member of staff and keep record. b. Note rechargeable expenses for inclusion within invoices 5. Holidays a. Note potential holidays from each member of staff, b. Copy holiday request forms and c. Plot holidays on spread sheet to avoid clashes. d. Confirm to staff, dates remaining, start dates and date of annual return flight (12months from start date) 6. Minutes of Weekly meetings a. Weekly meetings need to be minuted with regard to project status and resources required along with other admin issues such as IT, holidays, CPD etc b. This would usually occur on a Sunday morning and would first require 30-45minutes meeting time (during which somebody would have to man the reception) following by the production of minutes which should be undertaken during the week ready for the next Sunday meeting. c. Meetings to include weekly resourcing and deadlines. 7. Stationery a. Coordinate with Carrie for specialist stationery requirements and order supplies (such as printer cartridges, A0 rolls, pens etc). b. Organise list of stationery to be brought out from UK by visitors or purchased from specialist shops in the UAE by staff. 8. Invoices a. Record Costs and Invoices project related expenses (from sub-consultants) and general expenses and prepare for payment b. Record Invoices issued and prepare statements of accounts for all clients c. Follow up invoices for payment and assist with cashflow project include income and expenditure d. Organise collection of cheques 9. Document control a. Supervise control of incoming information on servers for all projects to including drawings, meeting minutes, correspondence, b. Use Aconex, 4 Projects and other project management software 10. General Admin a. Binding, printing, office equipment, b. IT problem solving. Coordinate with IT department software updates Skills Experience in construction is essential TO APPLY: CLICK HERE |
No comments :
Post a Comment